A quick overview

We are looking for a responsible Administrative Assistant to perform a variety of administrative tasks and assist with day-to-day operations. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail.

This role will be based in our superb London Offices, working alongside the EA to the Chief Science Officer. They will execute administrative tasks with diligence, accuracy and discretion in order to ensure effective and efficient support to day-to-day operations and tasks.

If you have previous experience as an administrative assistant, we would love to meet you!

We expect you to

Administrative help

• Booking appointments
• Diary and schedule management

Travel Administration

• Booking travel arrangements for employees and liase with the travel agent to ensure that it runs smoothly
• Assist with visa applications

Event Management

• Making arrangements for Conferences including liaising with organisers and communicating details to the relevant people
• Communicating with publicists and the media

Documentation

• Patent documentation preparation and sending off to the relevant people
• Documentation filing and organisation

We are looking for

Experience

• Relevant experience as an administrative assistant
• Experience of booking travel bookings
• Proficiency in MS Office

Skills

• Excellent time management skills and the ability to prioritize work
• Attention to detail problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task